School-wide Policy on Classroom Procedure




This is a quick roundup of some important reminders directly from the student handbook. More complete information can be found in the Student Handbook.

Academic Honesty
Instructors are expected to make clear to all students in their courses what their specific expectations are about academic honesty and to include this information in their course expectations statement. Students are responsible for understanding what style of assignment preparation is acceptable to the instructor, and when and if collaboration is allowed. Students are expected to act in an ethical and honorable manner at all times. All work turned in by a student should be the result of his or her own efforts unless otherwise instructed. All tests and quizzes are done individually with no help from others. Specific instructions on how to collaborate are given for any assignments that are completed with a partner or a group. Faculty or student tutorials are available to students provided the teacher permits getting help on the assignment. It is to a student’s advantage to make a serious attempt at the assignment before seeking help. For essays and research assignments, students must cite all sources for ideas that are not their own. See the academicHonesty link at the left for complete details on the Computer Science Academic Honesty Policy

The following are considered breaches of academic honesty

  1. Giving or receiving help during a test or quiz
  2. Discussing the contents of a test or quiz before the instructor says you may do so
  3. Programming unauthorized information into electronic devices to be used during a test or quiz
  4. Completing graded assignments for other students;this is aviolation for both the giver and recipient of the work
  5. Collaborating on assignments that have clearly been designated as individual work
  6. Not citing correct sources for ideas and evidence in written and, in some cases, oral work
  7. Taking credit for more work on an assigned group project than was actually contributed

An instructor who suspects that a student has violated academic honesty expectations should discuss the situation with the student and, on the basis of that discussion, decide whether the perception is accurate or inaccurate. If the instructor believes that a violation did occur, the procedures stated in the Code of Student Conduct should be followed. In accordance with school-wide policies and the list above, the instructor sets the standard for what does or does not constitute academic dishonesty in a specific class.

Electronic Devices in the Classroom (New: 2015-16)
Students are encouraged to use electronic devices—laptops, tablets, calculators, smart phones, etc.—in NCSSM classes, but only for activities appropriate to instruction and learning. Instructors determine appropriate use of electronic devices, and include a statement explaining any general limitations in their Course Expectations, as approved by their Dean. Such distracting activities as Web browsing, checking e-mail, answering a phone, responding to a recorded message, texting, or instant messaging are specifically prohibited in all classes and other academic settings, and will be sanctioned under the Code of Student Conduct. Phones and all other devices must be silenced during class or in any academic setting including the auditorium, lecture hall, classrooms, conference rooms, and supervised study areas. Any sound that interrupts a class or academic activity will be considered a violation.

Violations of the Electronic Device guidelines typically result in confiscation of the offending device for a specified period, even on the first offense. Repeated violations result in Level charges under the Code of Student Conduct, Saturday Restricted Study sanctions, lengthier confiscation, and/or prohibition on bringing the device into the classroom.

Specified Sanctions

  1. 1st offense* – Warning, confiscation of the offending device until the end of the class period or required activity. No further action or report necessary.
  2. 2nd offense – Level I charge, confiscation of the offending device until the end of the class period, and 2 hour Saturday Restricted Study sanction. Report incident to Director of Academic Programs to process violation.
  3. 3rd offense – Level I charge, confiscation of the offending device until the end of the class day, and 4 hour Saturday Restricted Study sanction. If violation occurs during the afternoon of a class day, device may be held in the Academic Programs Office overnight. Report incident to Director of Academic Programs to process violation.
  4. 4th offense – Level II charge for repeated violations, prohibition on bringing device into the classroom or required activity, and 4 hour Saturday Restricted Study sanction. Report incident to Director of Academic Programs to process violation.
  5. Additional offenses – Appropriate sanctions to be determined by the Director of Academic Programs on a case by case basis.
  6. *Instructor has the prerogative to appropriately address any minor or incidental electronic device event within the context of course, without reporting it as a violation.

Class Absences and Tardies
(See NCSSM Student Handbook for further details.) It is the responsibility of every student at NCSSM to attend all scheduled classes, meetings or other required activities on each academic day. Instructors enter into the school database a report of student attendance for all class periods. It is imperative that students be both present and on time to each of their classes to avoid disrupting other students and to fully benefit from the learning opportunities afforded. The same is true for all required meetings and mandatory community activities.

A student who is up to 5 minutes late to a scheduled class (or activity) is dealt with by the instructor in accordance with his/her published course expectations.

A student who misses from 5 up to 15 minutes of a scheduled class period (or activity) is reported as Tardy (T), and a student who is from 15 up to 25 minutes late is reported as Severely Tardy (ST).

Following the initial report of a tardy by any instructor which is treated as a warning with no response—the student is assigned thirty minutes of the next Attendance Restricted Study (Saturday morning at 8:00 a.m.) for each Tardy and assigned one hour of the next Attendance Restricted Study for each Severely Tardy. If a student misses 25 minutes or more of a single class period (or required activity), the instructor reports the student as absent for that day’s class.

Class absences that are not caused by illness or an emergency situation, or are not specified and approved by appropriate NCSSM personnel on a Prior Approval of School Absence form, are coded as unexcused. Instructors are not required to provide an opportunity to make up work missed during an unexcused absence. Notice of any absence coded unexcused is provided students electronically by the Attendance Coordinator. Students have two academic days from the date of notification to present to the Academic Programs Office written documentation showing the coding as unexcused to be incorrect. A report of all class absences (regardless of code) is readily available to students and their parents online in the school’s student database. As NCSSM places a high priority on learning opportunities in the classroom, a student who for any reason misses ten classes in the same course during a single trimester will not be granted academic credit without the specific permission of the Vice Chancellor for Academic Programs.

Response to Accumulated Unexcused Absences
Unexcused absences are addressed under the disciplinary provisions of the NCSSM Code of Student Conduct. Please see the NCSSM Student Handbook for details.

Late and Incomplete Work
Students are expected to complete and submit all coursework, exams, quizzes and labs by the deadlines established by the instructor. Late Work (i.e. failure to complete a course assignment by the announced deadline) is reported in the school’s database and penalized with the same sanction as that for a Severely Tardy—one-hour of Restricted Study at 8:00 a.m. on Saturday morning. Students will be reported for Late Work only once for any assignment that remains outstanding, however they may continue to accrue a grading penalty based on the number of days any assignment is late. Repeated incidents of Late Work result in the sanctions that are given for multiple tardies (see Student Handbook for details). Consequently, it is very important that students either complete each assignment on time or contact their instructor in advance to arrange for an extension.

Late Work Due to Excused or Approved Absences
When students do not complete and submit assigned work due to an excused or approved absence, they are allowed to make up the work on a schedule established by meeting with the instructor. If at all possible, this meeting should occur prior to the day of the absence. The additional time to make up the work will vary depending on the subject and the nature of the assignment. All sections of the same course, however, have the same policy for make-up work.

Instructors may establish further procedures regarding late work for particular courses in the statement of Courses Expectations distributed at the beginning of each course. However, no such work (except Trimester exams) may be accepted after the last class day in each grading period. Trimester Exams must be completed no later than the examination period scheduled for that course.

Important Reminder Regarding Late Work at the End of the Trimester NCSSM school policy does not allow teachers to extend due dates into the final exam period, even in cases of illness. The only provision for turning in an assignment after the last day of classes is to receive an Incomplete for the course and to complete the work after the trimester ends. If, because of a serious, compelling reason, a student needs to request an Incomplete, he or she should contact the instructor(s), who will then submit a formal request to the Vice-Chancellor for Student Life, whose approval is required.



Revised: 2015/08/12